While a wedding is the most important day in the life of a person, it can also be very stressful. Stressful because there is a lot of planning that is involved to make this day a success. While the trousseau and everything else may get arranged in time, the venue of the wedding takes a long time to be finalized.
Couples want to ensure that the venue is romantic and yet not overbearing. They want everything about their wedding to be one of its kinds and the venue plays a very important role in ensuring that people remember their wedding for a long time.
You need to keep in mind some tips when you go scouting for the perfect wedding venue so as to ensure that you settle for nothing less than the best.
Availability of the venue on the particular date: First and foremost when you check a venue, you need to ask whether the particular venue is free on the particular date. If not, there is no point waiting to check it out. However, if the venue is one where you always wanted to get married, you could consider shifting your date to match the availability of the venue.
Accommodation: You need to understand how the venues are rented – do they hold more than one wedding a day? If yes, you need to understand how they plan to handle two or more receptions at the same time. Also, questions like how many people can be accommodated in the venue, the amount space for the band, caterers, buffet table, dance floor need to be discussed before hand to ensure that there are no nasty surprised towards the end.
In-house Coordinator: You need to ensure that the venue has an in-house coordinator who will work closely with your own wedding planner and ensure that things run smoothly on the big day. He or she has to be present throughout the whole ceremony and has to make sure that everything is ready before hand. Any and all staff, that is provided by the venue, will be assigned duties by the coordinator and he will ensure that these duties are carried out in the best possible manner.
Arrangements: While most venues help you set up when you give them a detailed plan, one thing, that needs to be discussed clearly, is the caterer and sound. You should know whether the venue has an in-house caterer or whether you can hire a caterer of your own choice. The same goes with the sound and band. They may have an in-house DJ and/or band which would mean that if you want to get a band or DJ of your choice, you may require specific permission from the venue authorities.
Payment: This needs to be discussed and clarified well in advance to avoid any embarrassing situations. All details regarding discounts, deposits, payment methods, and cancelation policies need to be discussed clearly to avoid any confusion.
Following a checklist will ensure that you narrow down on the best possible venue and ensure that your wedding ceremony goes off smoothly and becomes a day to remember fondly.
